RFP-868 Architect KYTC D1 Whitehaven Rest Area Renovation

The Kentucky Finance and Administration Cabinet is seeking architectural and engineering services for the Whitehaven Rest Area Renovation project (RFP-868) located in McCracken County, with the procurement specifically targeting comprehensive renovation and restoration of the historic rest area facility. The project requires a principal architectural design professional accompanied by structural and civil engineering services, with proposals due February 4, 2025, at 1:30 PM ET. Key project phases include Schematic Design (Phase A - 90 days), Design Development (Phase B - 30 days), Construction Contract Documents (Phase C - 90 days), and Construction Administration (Phase D - timeline to be determined). Respondents must be registered in Kentucky, provide state architectural/engineering registration numbers, and submit a minimum of three references from similar historical restoration projects. The selection process will follow a shortlist with interviews format (KRS 45A.825(8)), with a virtual shortlist meeting scheduled for February 12, 2025, at 9:30 AM ET and virtual interviews on February 25, 2025, at 9:00 AM, 10:00 AM, and 11:00 AM ET. The project will involve collaboration with the State Historic Preservation Office (SHPO) of Kentucky and aims to secure 100% Federal Highway Administration (FHWA) funding.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The project will be funded through federal highways funding, with the Kentucky Transportation Cabinet managing the necessary paperwork for obtaining federal funds throughout design and construction phases. While a specific project budget is not definitively listed, the procurement documents indicate the design and construction budget is to be determined. The project requires comprehensive documentation, including energy modeling for potential LEED certification, with specific insurance requirements of $1 million per claim/$2 million aggregate professional liability insurance and $1 million per occurrence/$2 million aggregate general liability insurance. Proposals must be submitted electronically through the Commonwealth's eProcurement system, with vendors required to register and submit through the Vendor Self-Service (VSS) system at vss.ky.gov. Attachments are limited to ten files per submission, with a maximum file size of 65000 KB per file. The procurement emphasizes detailed project documentation and adherence to the Commonwealth's Project Procedures Manual.