RFP-865 Engineer EEC DEP Mayfield Wellhead Protection Area

The Kentucky Finance and Administration Cabinet has issued a Request for Proposals (RFP-865) seeking professional engineering services for the Mayfield Wellhead Protection Area project in Grant County. The procurement targets environmental engineering services for the Energy and Environment Cabinet's Department of Environmental Protection, with the primary objective of investigating potential VOC and PFAS contamination near Mayfield's public water supply wells. The selected firm must have a Kentucky licensed environmental engineer and registered geologist on staff, and will be responsible for designing and installing monitoring wells, preparing bid specifications for well drillers, providing construction oversight, and collecting groundwater samples. Project deliverables include developing a Conceptual Site Model focusing on the Sparta Sand aquifer and Tallahatta Formation, technical reports, and comprehensive groundwater quality investigation. The solicitation follows a selection process under KRS 45A.825(8) involving shortlisting and interviews, with key dates including proposal submissions due on January 17, 2025, at 1:30 PM ET, shortlist meetings on January 22, 2025, and interviews scheduled for January 29, 2025. Proposals must be submitted electronically through the Vendor Self-Service (VSS) system, with firms required to enter $0.00 as the contract amount during online submission.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Firms must be registered to do business in Kentucky and possess specific professional licensure requirements. The project budget is set at $300,000 for design and oversight services, with the scope encompassing a 120-day well construction management period. Consultants will need to coordinate with property owners, obtain necessary permits, and conduct comprehensive groundwater sample analysis. While no incumbent vendors are identified, the project requires integration with existing municipal water infrastructure in Mayfield. The compensation structure will be based on a negotiated Total Lump Sum Price, with payments scheduled across multiple project phases. Professional liability insurance requirements include $1 million per claim and $2 million aggregate coverage, along with general liability insurance of $1 million per occurrence and $2 million aggregate. Potential respondents should carefully review the detailed requirements in the RFP documents and be prepared to demonstrate technical expertise in environmental engineering and groundwater investigation methodologies.