RFP-864 Architect CHFS Oakwood Renovate/Replace Cottages PH3

The Kentucky Finance and Administration Cabinet is seeking architectural services for a comprehensive renovation project at the Oakwood Intermediate Care Facility in Somerset, targeting Phase III improvements to residential cottages serving approximately 120 clients with intellectual and developmental disabilities. The Request for Proposal (RFP-864) solicits a consultant team that must include an architect, mechanical engineer, and electrical engineer to renovate 18 cottages originally constructed in 1972, each approximately 8,300 square feet. The project aims to modernize facilities to meet ICF/IDD licensure and building code requirements, including ADA accessibility standards, bathroom upgrades, kitchen renovations, and HVAC system replacements. Proposals are due January 9, 2025, at 1:30 PM ET, with shortlist meetings scheduled for January 17, 2025, and interviews on January 29, 2025. The selection process will utilize a numerical rating system allocating points across multiple criteria: architectural expertise (40 points), mechanical engineering (30 points), electrical engineering (15 points), related experience (10 points), work performed in Kentucky (5 points), and responsiveness to proposal (10 points).

The procurement is open to Kentucky-registered firms that can provide proof of required permits and licenses. While no specific set-aside designations are explicitly mentioned, the evaluation criteria suggest a preference for local Kentucky-based experience. The total project budget is $8.5 million for design and construction, with a phased project schedule including 120 days for Phase A, 60 days for Phase B, 90 days for Phase C, and Phase D timing to be determined during design. Firms must submit proposals electronically through the Vendor Self Service (VSS) system, entering $0.00 as the Contract Amount and following specific submission guidelines outlined in the provided documentation. The Agreement between Owner and Architect/Engineer template indicates a compensation structure based on a Total Lump Sum Price, with payments distributed across project phases and requiring minimum insurance coverages, including $1 million per claim professional liability insurance and $1 million per occurrence general liability insurance.