RFP-774 A/E Engineer KCTCS Maysville Fire Alarm Upgrades

The Commonwealth of Kentucky, Finance and Administration Cabinet, Division of Engineering and Contract Administration, issued RFP-774 on behalf of the Kentucky Community and Technical College System (KCTCS) for professional engineering services to upgrade fire alarm systems at Maysville Community & Technical College. The project encompasses complete replacement of the fire alarm system and related devices in the Administration Building and upgrades to fire alarm devices and systems in the Denim Building, with a total project budget of $1,500,000. The selected engineer must demonstrate Kentucky registration or licensure and assemble a consultant team that includes at least one Electrical Engineer. Required deliverables include a cover letter (maximum four pages, 10-point font minimum), representative projects documentation (Attachment A), proposed project team information with resumes and registration numbers (Attachment B), minority business enterprise participation documentation (Attachment B-1), workplace location and workload information (Attachment C), Federal Standard Form 330 Part II for the lead firm (Attachment D), required affidavits (Attachment E), Kentucky permit and registration form (Attachment F), and an official signature page (Attachment G). The consultant must provide a minimum of three project references including project name, address, completion date, construction amount, and current contact information, and must monitor construction market conditions to advise KCTCS on optimal bidding timing to mitigate market impacts. The project is structured in four phases: Phase A (30 days), Phase B (60 days), Phase C (90 days), and Phase D (duration to be determined during design). Proposals were due by November 28, 2022, at 2:00 PM Eastern Time, with a shortlist meeting scheduled for December 7, 2022, and interviews on December 15, 2022. Selection follows KRS 45A.825(8) procedures with evaluation based on firm experience and capability, related experience, work performed in Kentucky, and responsiveness to the proposal requirements, with selection committee members applying a numerical rating system.

Resident bidders may claim Kentucky preference under KRS 45A.494 if they meet specific residency requirements, and the RFP includes a designated set-aside for minority business enterprise (MBE) participation. All respondents must submit affidavits confirming compliance with Kentucky campaign finance laws, sales tax registration, state tax compliance, boycott prohibitions, lobbying restrictions, and workers' compensation and unemployment insurance requirements. Foreign entities must provide a Secretary of State certificate of authority within fourteen days of proposal opening or be deemed non-responsive. All respondents must register with eMars (eProcurement) and the Secretary of State prior to contract award. Electronic submission through MOVEit secure file transfer is required at https://ftp.ky.gov, with all bid documents combined into a single PDF file; hardcopy submissions will not be accepted. No incumbent vendor or current contractor information was identified in the solicitation documents. The project budget is established at $1,500,000, which represents the total estimated construction cost; however, the specific engineering services contract value is not specified in the available documents and would be determined through the proposal evaluation and selection process.