RFP 739-SL3632122 Consulting Services - Epic Implementation

The Texas Tech University Health Sciences Center (TTUHSC), a part of the Texas Tech University System, is seeking proposals from qualified firms for Consulting Services related to the implementation of the Epic electronic health record system. The Services requested include advisory and coaching services, as well as project management assistance, to support TTUHSC's Epic implementation project, which will involve both hospital and ambulatory services and span approximately 400 providers across 14 specialty departments. TTUHSC expects to send 10 staff members for Epic certification between October and December 2024, with the project kickoff planned for January 2025 and a go-live target of February 2026. Proposals are due by August 14, 2024, and the anticipated contract term is from the date of execution through August 31, 2026. The RFP specifies that TTUHSC has a tentative budget of $300,000 for these consulting services, though the final allocation will be based on the outcome of the solicitation.

TTUHSC is open to a variety of delivery models, including a fixed-fee approach or a blended hourly rate up to $100,000. The RFP outlines the evaluation criteria, which includes the proposer's pricing, experience and reputation, and service specifications. TTUHSC is not requiring the use of HUB subcontractors, and there is no penalty for not utilizing them. The RFP notes that expenditures over $100,000 will require approval from the Texas Tech University System Board of Regents, which is anticipated but not guaranteed.