RFP 735-2025-4416 IDIQ Fire Alarm Inspection & Repair Services

Midwestern State University is seeking qualified vendors for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Fire Alarm Inspection & Repair Services through RFP 735-2025-4416. The procurement covers comprehensive annual fire alarm system inspections and repairs across 39 campus locations, requiring compliance with NFPA72 standards. Respondents must be licensed Fire Alarm Systems Contractors in the State of Texas with a minimum of three years of service experience and capability to perform detailed inspections, testing, and maintenance. The university requires comprehensive documentation including sensitivity testing, manufacturer recall information, and detailed service reports for each inspection. Key procurement dates include a question submission deadline of August 26, 2025, and a proposal submission deadline of September 4, 2025. The initial contract term will run from award through August 31, 2026, with options for two additional one-year renewal periods. Proposal evaluation will use a best value standard with weighted criteria: 60% for labor rates and unit costs, 20% for past performance, 10% for prior favorable service to the university, and 5% each for response completeness and references.

The procurement encourages participation from Historically Underutilized Businesses (HUBs) through the Texas Statewide Procurement Division's NIGP Commodity/Services Code system. Vendors are recommended to register in the Centralized Master Bidders List (CMBL) to improve matching opportunities. The contract has a total service value not to exceed $75,000 per fiscal year, with no guaranteed minimum amount. The fire alarm systems across campus predominantly utilize EST-3 systems, with some variations including Radionics 7212, NX-8, EST LSS4, and EST FS302 models across academic buildings, administrative offices, residential halls, and auxiliary facilities. Potential respondents should be prepared to integrate services with existing campus infrastructure and demonstrate technical compatibility with the diverse fire alarm system landscape. Successful contractors will need to provide trained personnel capable of performing comprehensive inspections and maintaining the university's fire protection systems across multiple building types and alarm system configurations.