RFP# 7121-26-ELD - LP&L Vegetation Management Services - Annual Pricing

Lubbock Power & Light (LP&L) is seeking qualified contractors through Request for Proposal #7121-26-ELD to provide comprehensive vegetation management and access maintenance services on a monthly basis across multiple LP&L-controlled properties located in Henderson County, Texas. The scope of work encompasses 41 substation locations, the LP&L Training Yard, LP&L's portion of Municipal Hill, Transmission & Distribution right-of-way access locations, and other LP&L properties as needed, with services including mowing, weed-eating, herbicide spraying, removal of small brush, and general vegetation control, excluding tree trimming which is covered under a separate contract. Proposals must be submitted electronically through the Lubbock Power & Light Bonfire Portal (https://lpandl.bonfirehub.com/portal/?tab=openOpportunities) by 2:00 p.m. CST on March 3, 2026, with a non-mandatory pre-proposal conference scheduled for February 17, 2026, at 10:00 a.m. CST via Microsoft Teams; interested offerors must email Felix Orta at Forta@lpandl.com by February 16, 2026, at 5:00 p.m. CST to confirm attendance. The contract term shall be one year from the date of formal approval with options for renewal for four additional one-year terms under the same terms and conditions, with rates adjustable by a percentage not to exceed the effective change in the Consumer Price Index or Product Price Index for the previous 12 months, and proposal prices must remain firm for a minimum of 60 days. Evaluation criteria include qualifications, safety record, references, and pricing, with LP&L reserving the right to accept or reject any and all proposals in whole or in part. Offerors must comply with all insurance requirements, including Commercial General Liability ($1 million occurrence/$2 million aggregate), Automobile Liability ($1 million per occurrence), Workers Compensation (statutory), and Aircraft Aerial Application Liability ($1 million pollution protection) if applicable.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are identified in the procurement documentation provided. Offerors must execute various certifications and affidavits, including suspension and debarment certification, non-collusion affidavit, state law verifications regarding boycotts and discrimination, and compliance with Executive Order 13920 regarding bulk power system equipment sourcing. Offerors may optionally agree to honor Interlocal Purchasing orders from other Texas governmental entities at quoted prices, allowing for potential expansion of contract utilization beyond LP&L. No incumbent vendor or current contractor information is referenced in the RFP documentation. The specific award value or budget range for this contract opportunity is not disclosed in the available materials, with pricing to be evaluated as part of the proposal assessment process along with qualifications, safety record, and references.