RFP# 7112-26-ELD LP&L 50 MVA Transformers for Collier Substation

Lubbock Power & Light (LP&L), a municipal electric utility located in Texas, is seeking proposals for the procurement of two high-voltage transformers specifically designed for the Collier Substation. The Request for Proposal (RFP# 7112-26-ELD) calls for three-phase, 60 Hz, oil-immersed transformers rated at 30/40/50/56.2 MVA with 115,000-12,470Y/7,200 volt capabilities and ONAN/ONAF/ONAF cooling specifications. The comprehensive procurement includes full delivery, off-loading, installation supervision, and a one-year warranty. Proposals are due on January 15, 2026, at 2:00 p.m. CST through the LP&L Bonfire Portal, with clarification requests accepted through the Bonfire Vendor Discussion Tab by February 20, 2025. Evaluation criteria will prioritize adherence to specifications (25%), cost including life-cycle expenses (25%), delivery schedule (35%), proposal completeness (5%), and industry references/operational experience (10%). The expected award date is February 17, 2025, with a required delivery date of October 18, 2027, and potential liquidated damages of $1,000 per day for late deliveries.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive documentation including non-collusion affidavits, suspension and debarment certifications, state law verifications, and bulk power system sourcing disclosures. Insurance requirements are stringent, mandating Commercial General Liability ($1M occurrence/$2M aggregate), Automobile Liability ($1M occurrence), Workers Compensation (statutory levels), and Pollution Liability ($500K occurrence/$1M aggregate). The transformers must include specific technical components such as Reinhausen RMV-II load tap changer equipment with Beckwith M-2001 controls, bushing current transformers, and inert gas preservation systems. While no specific budget range is provided, the procurement involves complex, high-value electrical infrastructure with detailed factory testing protocols that include buyer representatives conducting on-site inspections at the vendor's expense. Payment terms are net 30 days upon completed work and receipt of certified test results, with no advanced payment milestones accepted.