RFP-645 A/E Civil Engineer National Responder Preparedness

The Commonwealth of Kentucky's Finance Division of Engineering and Contract Administration, on behalf of the Kentucky Fire Commission and Kentucky Community and Technical College System (KCTCS), is requesting proposals from qualified architectural and engineering firms to provide civil engineering and landscape architectural design services for the expansion of the National Responder Preparedness Center at the Wendell H Ford Regional Training Center in Greenville, Kentucky. The procurement seeks a consultant team with a minimum of one civil engineer and one landscape architect experienced in drainage, stormwater retention, and landscape design. Project deliverables include civil and landscape architectural design for paving an existing gravel lot, constructing a 300-foot by 600-foot concrete driving course pad, installing perimeter security fencing, constructing an access road, grading additional acreage for future development, and implementing drainage and stormwater retention improvements. The project schedule encompasses schematic design (60 days), design review (14 days), contract documents (90 days), owner review and revisions (30 days), bid and award (60 days), and construction (180 days), with a project budget of approximately $1,800,000. Proposals were due September 11, 2018, at 3:00 PM, with a shortlist meeting scheduled for September 25, 2018, and interviews on October 23, 2018, at 403 Wapping Street, 1st Floor, Frankfort, Kentucky. The Selection Committee evaluated proposals using a numerical rating system with scoring categories for civil engineer capability (30 points), landscape architect capability (25 points), related experience (25 points), ability to meet project schedule (10 points), Kentucky work performance (10 points), and proposal responsiveness (30 points). Respondents were required to submit six identical bound copies of proposals including a cover letter not exceeding four pages, firm experience documentation, project team composition details, Kentucky registration information for all architects and engineers, a minimum of three project references with detailed contact information, Federal Standard Form 330 Part II documentation, and required affidavits confirming campaign finance compliance and tax registration status.

The procurement included reciprocal preference for Kentucky resident bidders and preferences for qualified bidders and Kentucky Correctional Industries per KRS 45A.490-494 and 200 KAR 5:410. All respondents were required to be registered with the Kentucky Secretary of State and the eMars eProcurement system, with foreign entities required to submit certificates of authority within fourteen days of proposal opening. Proposers were required to provide evidence of good faith efforts to include minority business enterprises as part of their submission. Online bidding was prohibited for this solicitation, and all paper submissions required authorized representative signatures, with unsigned bids rendered invalid. No incumbent contractor information or existing infrastructure integration requirements were detailed in the solicitation materials. Contact for inquiries was directed to Kelly Hawkins at the Finance Division of Engineering and Contract Administration, The Bush Building, 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601, at 502-564-4414 or Kelly.Hawkins@ky.gov.