RFP #490-25 Materials and Labor to Repair Veterans Memorial Park Pavilion

Dawson County, Georgia is seeking sealed proposals through RFP #490-25 for materials and labor to comprehensively repair the wooden pavilion structure at Veterans Memorial Park. The scope of work requires a licensed contractor to perform complex structural repairs, including installing galvanized steel joint strengthening plates, shoring, removing and replacing damaged bottom truss portions, sealing bottom chord joints, applying wood sealer, painting steel connectors, and tightening fasteners. Proposers must comply with the 2018 International Building Code with Georgia amendments and OSHA standards, using Southern Pine No. 1 pressure-treated wood and ASTM A992 structural steel with hot-dipped galvanized connections. A mandatory pre-proposal meeting is scheduled for December 1, 2025, at 3:00 PM at the park site, with sealed proposals due by December 10, 2025, at 2:30 PM EST. Proposals will be evaluated on a 100-point scale across five categories: Company Background (20 points), Staff Qualifications (20 points), Project Understanding (20 points), References (10 points), and Price (30 points).

The contract requires vendors to be licensed contractors with a minimum of five years of experience in similar work, and mandates several financial and compliance requirements. Contractors must provide a 5% bid bond, 100% payment and performance bonds, and maintain general liability insurance of $1,000,000 per incident. Compliance with the Georgia Security and Immigration Compliance Act is required, including E-Verify registration and current business licensing. The contract term is forty-five calendar days from the Notice to Proceed, with liquidated damages of $500 per calendar day for delays beyond the agreed completion date. Invoicing will be processed on a Net 30 basis with 10% retainage held until project completion. While no specific incumbent vendor is mentioned, the county does not guarantee a minimum or maximum contract value. Contractors will need to submit certificates of insurance prior to commencing work, and Dawson County will be named as an additional insured on all relevant policies.