RFP 39119 Golf Cart Rental

University of Maryland College Park's Department of Procurement & Business Services is requesting proposals for golf cart rental services to support the Department of Transportation at campus events, with proposals due June 23, 2026 at 8:00 a.m. EST and contractor questions due June 9, 2026 at 8:00 a.m. EST. The University intends to award the contract to two contractors — a primary contractor meeting all minimum cart quantity requirements and a secondary contractor with no quantity minimums.

The scope requires an inventory of at least 25 four-passenger carts, 25 six-passenger carts, 10 cargo carts, and 10 flatbed carts, with capability to provide additional VIP specialty carts, club cars, and luxury carts on demand. All carts must be safe, well-maintained, equipped with windshields and canopy/roofs, with 75 percent of inventory less than ten years old. Contractors must provide both gasoline and electric carts with chargers, deliver replacement carts within 24 hours of breakdown, and offer pickup and delivery services within 24 hours of request. Contractors must submit pricing for daily, weekly, and long-term rental rates by cart type plus pickup and delivery fees using the provided spreadsheet template.

The contract commences September 1, 2026, with an initial one-year term and may be renewed for up to four additional one-year terms at the University's sole discretion. No estimated contract value is stated. Proposals are submitted in two separate volumes — technical and financial — via designated University of Maryland Box URLs. A 29 percent Minority Business Enterprise participation goal applies to University procurements, though this RFP does not include a subcontracting goal. Evaluation prioritizes technical acceptability, with award based on lowest price among qualified proposals. The University reserves the right to award to multiple contractors or split the award. Contractors must provide three references of similar scope, demonstrate financial viability, identify key personnel, and comply with University System of Maryland procurement policies and insurance requirements.