RFP 325-585 Fingerprint Outsourcing

The Washington State Parks and Recreation Commission is soliciting proposals through RFP 325-585 for fingerprint outsourcing services across 124 state locations. The primary objective is to secure a qualified vendor capable of capturing fingerprints and transmitting them securely to the Washington State Patrol for background checks of new field-based applicants and volunteers. Successful bidders must be certified by the Washington State Patrol for fingerprint processing and provide convenient locations statewide. The evaluation criteria will include factors such as vendor experience, expertise, pricing, and technical capabilities, with a specific requirement of maintaining a 3% or lower fingerprint rejection rate. Electronic bid responses are due on Tuesday, August 19, 2025, by 1:00 PM PST, with the initial contract term set for 60 months and potential extensions for up to five additional years. Bidders must be registered to do business in Washington and demonstrate the ability to meet comprehensive technical requirements for fingerprint capture and transmission.

The procurement prioritizes small and veteran-owned businesses, with specific certification requirements and diverse business participation goals. Contractors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and comply with state and federal nondiscrimination laws. The contract estimated value is less than $150,000, with historical annual total sales for similar contracts approximating $9,000, though the state does not guarantee minimum purchase amounts. Vendors will be required to maintain accurate records for six years and surrender all state-owned property upon contract completion. The sample contract includes comprehensive terms and conditions covering insurance, confidentiality, termination procedures, and asset treatment. Historically, the Washington State Parks and Recreation Commission seeks a vendor who can provide efficient, secure, and reliable fingerprinting services across multiple jurisdictions, with a focus on supporting background check processes for field-based personnel.