RFP 27036 Legislative Services

The City of Suffolk, Virginia is requesting proposals for legislative services to represent the municipality before the Virginia General Assembly and state executive agencies under RFP 27036, with proposals due October 13, 2026. The contract term runs from receipt of the signed contract through September 30, 2027, with provisions for renewal for four additional one-year periods through September 30, 2031, subject to the City's sole discretion and thirty days' written notice for non-renewal.

The scope encompasses strategic assistance and advocacy for the City's legislative agenda, including support for transportation initiatives, budget amendments, appropriations, regulatory actions, and policy initiatives. The successful offeror must comply with Virginia's Lobbyist Registration requirements and deliver monthly reports detailing activities, hours, legislators contacted, and meetings attended, along with monthly executive summaries and detailed annual progress reports. Offerors may represent multiple clients but must disclose all current clients whose interests may conflict with the City's and promptly disclose any new client relationships creating conflicts; failure to disclose may result in proposal rejection or contract termination.

The City will evaluate proposals on four equally weighted criteria at 25% each: understanding and approach; qualifications and credentials of key personnel; adequacy and availability of support resources; and fee schedule. Initial rates must be guaranteed for a minimum of twelve months, with any subsequent rate increases requiring written submission at least sixty days prior to contract renewal and subject to City approval.

Proposals must be submitted electronically as PDF attachments to proposals@suffolkva.us with the RFP number and title in the subject line, or delivered on CD or thumb drive to the Purchasing Office at 442 W. Washington Street, Room 1086, Suffolk, Virginia 23434. Addendum 1 to RFP 27036 was posted September 14, 2026 and clarifies proposal submission requirements, evaluation criteria, and technical specifications; all bidders must acknowledge receipt of this addendum as part of proposal submission.