RFP #27001 Courthouse Parking Deck & City Hall Parking Lot System Upgrade

The Unified Government of Athens-Clarke County is requesting proposals for a Parking Access and Revenue Control System (PARCS) equipment and services provider under RFP #27001, with proposals due October 1, 2026 and a mandatory pre-proposal conference on September 10, 2026. This is a turnkey system replacement for the Courthouse Parking Deck and City Hall employee parking lot, serving a one-year initial term with four optional one-year renewals.

The scope requires furnishing, installing, configuring, and providing ongoing support for a modern parking management system incorporating License Plate Recognition technology, contactless and QR code payment options, transient and monthly-renter parking management, employee parking validation, and enhanced data collection and reporting. The contractor is responsible for site assessment, system design, labor, materials, equipment, software, training, testing, and warranty services to replace the existing system installed in 2018.

The estimated annual project cost is $75,000, with monthly invoicing and payment due within 30 days. Contractors must comply with Georgia's E-Verify requirements under O.C.G.A. 13-10-91 and maintain comprehensive insurance including Workers Compensation, Commercial General Liability of $1 million per occurrence, Automobile Liability of $1 million, Fidelity Insurance of $50,000, and Umbrella Liability of $2 million, with the County named as additional insured.

Evaluation weights Technical Approach and Compliance (25 points), System Functionality and Technology (20 points), Implementation Plan and Project Schedule (20 points), Experience and Qualifications (15 points), Cost Proposal (10 points), and Maintenance, Warranty, and Technical Support (10 points). The County will conduct award based on a past performance, technical capability, and price trade-off. Questions are due September 18, 2026. Proposals must remain valid for 120 days from opening.