RFP #27-2-CTY uniform and janitorial rental services

Cumberland County, North Carolina is soliciting proposals under RFP #27-2-CTY for uniform and janitorial rental services for approximately 200 county employees, with a mandatory pre-proposal vendor fair on November 10, 2026 and proposals due November 24, 2026. Vendors must RSVP by November 9, 2026 at 9:00 a.m. EST to attend the fair, held from 9:45 a.m. to 12:00 p.m. EST at the Cumberland County Department of Social Services.

The scope covers furnishing, delivering, picking up, and laundering uniform shirts, shorts, pants, coats, and jackets, along with janitorial items including rugs, mats, rags, and mops. All uniforms must be new and unused at contract start and delivered on hangers, pressed and wrinkle-free, with weekly pick-up and delivery. Vendors must provide a discount percentage for non-contracted items, define normal wear-and-tear replacement costs, and establish inventory tracking with weekly reporting. Required certifications include North Carolina-compliant insurance, E-Verify compliance, Iran Divestment Act compliance, a certification of non-designation as a company boycotting Israel, and financial stability certification on Attachment E.

The initial term is two years from award, with one two-year extension available by mutual agreement. The county requires net 30-day payment and will pay only for items actually laundered, cleaned, and delivered. Invoicing errors must be corrected within ten business days, after which a 1% daily discount applies to delays. Pricing must appear on Attachments C and D, with separate line items for weekly delivery with cleaning and for lost or damaged costs on each uniform and janitorial item. Services must begin within 10 days of award.

Written questions are due November 13, 2026 at 12:00 p.m. EST. Proposals are due November 24, 2026 at 2:00 p.m. EST at the Cumberland County Purchasing Office, 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301. Submit one signed original, three photocopies, and one electronic copy on flash drive in PDF or XLS format. The county may terminate with 30 days' written notice, reject any or all proposals, make separate awards by line item, or cancel the RFP.