RFP #27-17, Elevator Maintenance and Repairs Services - Annual Contract

Henry County Government is requesting proposals for elevator maintenance and repairs services for eighteen elevators at various County locations under RFP #27-17, with proposals due October 6, 2026, at 3:00 PM.

The scope includes preventive maintenance, repairs, renovations, and upgrades to maintain all equipment in "like new" condition on a regular and systematic schedule with weekly or biweekly technician visits. The County reserves the right to add or delete locations during the contract term. All pricing must cover labor, materials, supplies, equipment, and services; costs are submitted as monthly and annual maintenance figures for each location. The contractor must assign a minimum of two Class 1-certified elevator mechanics within fifteen miles of the Henry County Administration Building, available during normal working hours, and provide emergency callback service within thirty minutes during regular hours and sixty minutes during overtime hours, both without additional charge. All employees must undergo drug testing certification with annual recertification. Contractors must maintain General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability insurance of $1,000,000, Workers Compensation at Georgia statutory limits, and Automobile Liability with a $1,000,000 combined single limit.

The initial contract term is one year with options for two additional one-year renewal periods. Renewal decisions are required sixty days prior to expiration. Prices must remain firm for the contract period; price increase requests are strongly discouraged and require Board approval if submitted sixty days prior to renewal.

Evaluation awards up to 100 points: qualifications and experience (35 points), key staff availability (25 points), methodology and approach (35 points), and cost proposal (5 points). Oral presentations may earn additional points. The clarification request deadline is September 22, 2026, with the first addendum deadline September 29, 2026. Proposals submitted by mail, common carrier, or in person go to 140 Henry Parkway, McDonough, Georgia 30253; electronic proposals must be submitted through the County's eProcurement Portal. Emailed or faxed proposals will not be accepted. RFPs may not be withdrawn for sixty days after closing, except as allowed by Georgia law.