(RFP) 27-17, Elevator Maintenance and Repairs Services - Annual Contract

Henry County, Georgia is requesting proposals for elevator maintenance and repairs services under RFP 27-17, with proposals due October 6, 2026 at 3:00 p.m. via the County's eProcurement Portal.

The scope covers preventive maintenance, emergency call-back service, and repairs for eighteen elevators across County facilities including the Administration Building, Courthouse, Judicial Center, Parking Deck, multiple recreation centers, and the County Jail. Maintenance is to be performed on a weekly or biweekly schedule with emergency response times of thirty minutes during regular business hours and sixty minutes during overtime. The contractor must furnish all supplies, parts, materials, labor, tools, test equipment, and lubricants. The County reserves the right to add or delete elevator locations during the contract term.

The initial contract term is one year from execution, with options to renew for two additional one-year periods. The County will decide renewal status sixty days prior to expiration. Contractor pricing must remain firm for the contract period; price increase requests are discouraged and require Board approval if submitted sixty days prior to renewal. The County is exempt from Federal Excise Tax and Georgia Sales Tax and will not be bound to minimum or maximum quantities.

Qualifications required include at least two Class 1 elevator mechanics certified by the Georgia Department of Labor, Workers Compensation Insurance with Georgia statutory limits, Commercial General Liability of $1 million per occurrence, and Professional Liability of $1 million. All employees must maintain drug test certifications.

Evaluation weights cost proposals at 5 points, qualifications and relevant experience at 35 points, key staff experience and availability at 25 points, and methodology and technical approach at 35 points. Oral presentations may earn additional points. Requests for clarifications are due September 22, 2026 at 3:00 p.m. No pre-proposal conference is scheduled.