RFP #27-14, Concession Operations at North Mt. Carmel Recreation Center - Annual Contract

Henry County Government (Georgia) is requesting proposals to operate and manage food and beverage concessions at the North Mt. Carmel Recreation Center under RFP #27-14, with proposals due by 3:00 p.m. on September 23, 2026. A non-mandatory pre-proposal conference and site visit is scheduled for September 2, 2026 at 4:00 p.m. at 307 North Mt. Carmel Road, Hampton, Georgia; the deadline for clarification questions is also September 2 at 3:00 p.m.

The contractor must furnish all labor, materials, equipment, and services to operate the concession on a self-sustaining basis with no County subsidies. Operating hours include youth basketball season Monday through Thursday 6:00 p.m. to 9:00 p.m. for practices, Saturdays 9:00 a.m. to 6:00 p.m. for games, potential Friday games 6:00 p.m. to 9:00 p.m., and special events as requested by the Department. The vendor must develop a menu subject to Parks and Recreation approval and may not sell alcoholic beverages. All employees require criminal background checks at no County cost.

The initial contract term is one year from execution with two optional one-year renewal periods; renewal decisions are required 60 days prior to expiration. Vendors may propose either a fixed monthly fee to Henry County or a revenue-sharing model with a percentage of gross sales (excluding sales taxes) remitted monthly. The County reserves the right to verify sales biweekly and conduct independent financial audits.

Insurance requirements include Workers Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000. Evaluation criteria weight qualifications and experience at 35 points, key staff experience and availability at 20 points, methodology and technical approach at 35 points, and cost proposal at 10 points. Up to 15 additional points may be awarded for oral presentation if required. Proposals must be submitted by mail, common carrier, in person, or through the County's eProcurement Portal; emailed or faxed submissions will not be considered. Proposals may not be withdrawn for 60 days after closing.