(RFP) 27-14, Concession Operations at North Mt. Carmel Recreation Center - Annual Contract

Henry County, Georgia is requesting proposals for concession operations at North Mt. Carmel Recreation Center under RFP 27-14, with sealed proposals due September 23, 2026 at 3:00 p.m. via the County's eProcurement Portal or hand-delivered to the Henry County Purchasing Department.

The vendor will operate food and beverage concession services on a self-sustaining basis during youth basketball season (Monday–Thursday 6:00 p.m.–9:00 p.m., Saturday 9:00 a.m.–6:00 p.m., and potential Friday 6:00 p.m.–9:00 p.m.), special events, and other dates designated by Parks and Recreation. The operator must furnish all labor, materials, equipment, point-of-sale systems, and menu subject to Parks and Recreation approval. All employees require criminal background checks at no cost to the County. The County reserves the right to conduct periodic independent audits and request biweekly sales verification.

The initial contract term is one year from execution, with options for two additional one-year renewal periods; renewal decisions are required sixty days before expiration. Proposers must submit two fee models: either a set monthly fee to the County or a revenue-sharing model based on a percentage of gross sales. The County will not provide financing or subsidize operational losses.

Insurance requirements are Workers Compensation at Georgia statutory limits, Commercial General Liability of $1 million per occurrence with $2 million general aggregate, and Automobile Liability of $1 million combined single limit. The vendor must comply with all local, state, and federal food service regulations.

Evaluation uses a 100-point scale: qualifications and relevant experience (35 points), key staff experience and availability (20 points), methodology and technical approach (35 points), and cost proposal (10 points), with up to 15 additional points available for oral presentations. A non-mandatory pre-proposal conference and site visit is scheduled for September 2, 2026 at 4:00 p.m. at 307 North Mt. Carmel Road, Hampton, Georgia 30228. Questions are due September 9, 2026 at 3:00 p.m., with first addendum deadline September 16, 2026 at 3:00 p.m.