RFP 27-07 City of Mableton Human Resources Information System (HRIS)

The City of Mableton, Georgia is soliciting proposals under RFP 27-07 for a secure, cloud-based Human Resources Information System with related implementation and ongoing services, with questions due November 5, 2026 and proposals due November 23, 2026. The solicitation identifies no set-asides or preference programs.

The City seeks an integrated platform covering human resources, payroll, time, benefits, talent, and workforce information management for approximately 80 active employees, with the ability to scale. The selected contractor must furnish all software subscriptions and provide implementation leadership, configuration, data conversion, integrations, testing, training, documentation, go-live support, service management, maintenance, upgrades, and transition assistance. Respondents must comply with Georgia's Illegal Immigration Reform and Enforcement Act, maintain E-Verify participation, and provide required insurance documentation. Additional value is accepted only when clearly identified and separately priced.

Pricing goes in Exhibit E and a detailed editable Excel workbook, separating one-time implementation costs, recurring annual fees, and transactional fees. Respondents must use the City's preliminary assumption of 80 active employees for a five-year comparison and identify all assumptions, dependencies, third-party products, and optional or excluded services.

Evaluation is best-value across eight weighted criteria: functional alignment (25 points), implementation approach (15), architecture and security (15), user experience (10), team qualifications (10), support and service levels (10), demonstration and evidence (5), and cost and total cost of ownership (10). Addenda are due by November 12, 2026, and the evaluation deadline is December 7, 2026, with interviews or best and final offers scheduled later.

Proposals must be submitted electronically on a single USB flash drive in a sealed package, either emailed to purchasing@mableton.gov or mailed to the City of Mableton Procurement Division. Hand delivery is not accepted. Proposals must remain valid for at least 60 calendar days after the due date.