RFP #27-04, Concession Operations at North Mt. Carmel Recreation Center - Annual Contract

Henry County Government is requesting proposals to operate and manage food and beverage concessions at the North Mt. Carmel Recreation Center under RFP #27-04, with proposals due August 25, 2026 at 3:00 p.m. Local vendors meeting specified criteria receive preference if their proposal is within five percent of the low bid submitted by an out-of-county bidder.

The selected operator will furnish all labor, materials, equipment, and services to provide food and beverage service during youth basketball season and special events, with hours aligned to recreation center programming. No alcoholic beverages may be sold. The menu must be presented via digital board and approved by the Parks and Recreation Director prior to implementation. The vendor is responsible for all operational costs including point-of-sale systems, maintenance, sanitation, and employee background checks; the County bears no operational costs.

The contractor must choose between two fee models: a set monthly fee paid to Henry County or a revenue-sharing model whereby a percentage of gross sales is remitted monthly to the County. The County reserves the right to conduct biweekly verification of sales amounts and periodic independent audits of financial records. Commercial general liability insurance with minimum limits of $1 million per occurrence and $2 million general aggregate, workers compensation coverage at Georgia statutory limits, automobile liability coverage of $1 million, and professional liability coverage of $1 million are required.

The initial contract term is one year from execution with two optional one-year renewal periods subject to review sixty days prior to expiration. Evaluation criteria are qualifications and relevant experience (35 points), experience and availability of key staff (20 points), methodology and technical approach (35 points), cost proposal (10 points), and possible additional points (up to 15) for oral presentations. A non-mandatory pre-proposal conference and site visit is scheduled for August 4, 2026 at 3:00 p.m. at 307 North Mt. Carmel Road, Hampton, Georgia. Award recommendations will be made within sixty days of proposal opening. Proposals must be submitted through the County's eProcurement Portal, by mail, common carrier, or in-person delivery; emailed or faxed submissions will not be considered.