RFP 27-005 Board Certified Behavior Analyst Services

Caroline County School Board is soliciting proposals for Board Certified Behavior Analyst (BCBA) services on an as-needed basis, with proposals due October 2, 2026 at 2:00 p.m. via the eVA procurement portal. The district anticipates awarding to one or more providers with no guarantee of contract award.

Offerors must hold active Virginia Department of Education teaching licensure, Virginia Department of Health Professions/Medical Board Licensed Behavior Analyst certification, and Behavior Analyst Certification Board (BCBA) certification. Professional Liability/Malpractice Insurance with minimum limits of $1,000,000 per occurrence is required.

The scope covers an average of 25 hours per week of in-person BCBA services across five schools (three elementary, one middle, one high school, and one alternative learning environment) serving approximately 4,520 students. Deliverables include behavior consultation, functional behavior assessments, behavior intervention plan development and implementation, staff training, individualized education program support, and supervision of behavior technicians and assistant behavior analysts. The contractor is solely responsible for professional dues, memberships, certification fees, licensure fees, equipment, supplies, applicable taxes, and withholdings.

Cost proposals must detail hourly fees for all labor, materials, equipment, documentation, training, and technical support. The School Board reserves the right to renegotiate compensation during the contract term.

Evaluation criteria are weighted as follows: ability to meet RFP requirements (30%), vendor history with governing agencies (20%), capability and professional experience (20%), cost (20%), and understanding of responsibilities and qualifications (10%).

The initial contract term is one year with the ability to renew for four additional one-year periods on the same or similar terms. Questions are due September 28, 2026 at 10:00 a.m. The School Board anticipates issuing an award notice by October 16, 2026.