RFP 27-004 Architectural and Engineering Services

Caroline County School Board is soliciting proposals from qualified architectural and/or engineering firms licensed in the Commonwealth of Virginia for professional services on an as-needed basis, with proposals due September 21, 2026 at 2:00 p.m. under RFP 27-004. CCPS anticipates awarding one or more contracts to multiple providers ranked by merit for project assignment.

Offerors may propose for one, all, or any combination of services: architectural and engineering design for new construction or renovations (facilities, athletic fields, security improvements); civil, structural, mechanical, electrical, and HVAC work; surveying; capacity needs analysis; geotechnical and environmental review; permitting; wetland delineation and mitigation; construction administration and inspection; and cost estimation. Proposers must be licensed to conduct business in Virginia and hold DPOR-verified professional licenses for key personnel.

Insurance requirements include Commercial General Liability and Professional Liability/Errors and Omissions coverage of $1,000,000 each, plus Cyber Liability coverage of $1,000,000 if providing cloud-based services. Under Virginia Code 2.2-4303.1, the sum of all projects in any one-year contract term shall not exceed $10,000,000, with individual project fees not exceeding $2,500,000. Compensation is negotiated per individual project scope; no pricing schedule is specified.

Evaluation criteria are weighted: approach and methodology (25%), company background and experience (20%), key personnel qualifications (30%), project management and quality assurance (20%), and teamwork and collaboration (5%). The contract term is one year from execution with three optional one-year renewals. Questions are due September 10, 2026 at 10:00 a.m. Interviews and negotiations are scheduled for October 7, 2026, with a Notice of Award anticipated October 12, 2026. Proposals must be submitted electronically via eVA and include signed RFP cover sheets, executive summaries, detailed service descriptions, statements of qualifications, key personnel resumes, and minimum five professional references from similar government projects.