RFP 27-0008 Water Treatment Plant Filter System

The City of Galax, Virginia is requesting proposals for furnishing, installing, and placing into operation replacement water treatment plant flow control equipment, with sealed proposals due September 21, 2026 at 2:00 PM.

The scope includes removal and replacement of existing sluice gates and butterfly valves with two 18-inch by 18-inch fabricated stainless steel sluice gates, two 18-inch flanged resilient-seated butterfly valves, and AUMA electric actuators with local controls, position indication, torque protection, and limit switches for all four units. The contractor must furnish and install all required conduit, wiring, fittings, and electrical connections from the control console to each actuator, provide functional testing, limit verification, and operator training. Proposals are to be submitted to Rita Moxley at the City of Galax Municipal Building, 111 East Grayson Street, Galax, VA 24333.

Award will be made to the responsible offeror whose proposal provides the best value, evaluated on technical qualifications, experience, project approach, schedule, and cost. Bidders must submit a completed bid form with three references and a City of Galax substitute W-9 form. Contractors must possess a current City of Galax Business License and maintain proper Department of Professional and Occupational Regulations licenses. All bidders must demonstrate satisfactory relevant work experience of similar size and complexity within the past two years.

Minimum insurance requirements include Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate with the City added as additional insured), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 per occurrence when applicable). The contractor is obligated to pay subcontractors within seven days of receipt of payment from the City. All work is guaranteed against defects for one year from the date of final project acceptance. Site visits are encouraged and can be scheduled by contacting the Procurement Specialist or Jamie at 276-233-7969.