RFP 27-0007 Generator-Mobile Battery Storage System

The City of Galax, Virginia is requesting proposals for a mobile battery energy storage system under RFP 27-0007, with sealed proposals due September 18, 2026 at 10:00 a.m. to Rita Moxley at the City of Galax Municipal Building, 111 East Grayson Street, Galax, VA 24333. This is a turnkey procurement funded through a Community Oriented Resilient Energy (CORE) Grant, and vendors must comply with all applicable grant requirements and reporting obligations.

The scope includes equipment supply, delivery, installation, commissioning, system testing, operator training, warranty documentation, and technical support. The system must deliver continuous power output between 20 kW and 100 kW with usable battery capacity between 70 kWh and 150 kWh. Required capabilities include integrated Energy Management System and Battery Management System, remote monitoring through secure web-based or cloud-based platforms, generator automatic start/stop functionality, and compatibility with photovoltaic systems for grid-connected and islanded operations. Bidders must provide detailed product specifications, single-line electrical diagrams, battery chemistry and manufacturer information, battery safety certifications, EMS/BMS specifications, generator integration methodology, remote monitoring platform descriptions, PV integration capabilities, warranty details, delivery lead times, and a list of ten comparable installations.

Qualified bidders must hold a current City of Galax Business License, maintain proper licenses through the Department of Professional and Occupational Regulations, and demonstrate satisfactory relevant work experience of similar size and complexity within the past two years. Required insurance includes Commercial General Liability of $1,000,000 per occurrence and $2,000,000 in aggregate, Workers' Compensation meeting statutory requirements, Employer's Liability of $100,000, Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 per occurrence.

Award will be made to the proposal determined most advantageous based on compliance with technical requirements, vendor qualifications and project experience, system reliability, remote monitoring features, warranty and support services, implementation schedule, total cost, and overall value to the City. Site visits are available for bidders. The contract is subject to annual appropriations by City Council, and modifications exceeding 25 percent or $50,000 require advance City Council approval. Payment terms are 30 days after correct invoice or delivery, whichever occurs last.