RFP 26034 Employee and Retiree Medical Benefits

The Unified Government of Athens-Clarke County, Georgia, is issuing RFP 26034 to procure employee and retiree medical benefits administration services for the 2027 plan year. The procurement seeks competitive proposals from responsible vendors to provide either self-funded medical administration services, fully-insured medical benefit plans, or both options; level-funded proposals will not be considered. The services will support approximately 1,500 benefit-eligible employees and 800 benefit-eligible retirees. Bidders must submit comprehensive pricing worksheets including claims repricing analyses, administrative services organization (ASO) proposals with pharmacy benefit manager details and carve-out fee structures, stop loss proposals for individual coverage, fully-insured four-tier premium rates, network disruption analyses, and GeoAccess reports based on provided employee census data. The evaluation process employs a two-phase methodology with Phase 1 technical criteria weighted at 80 points and Phase 2 pricing weighted at 20 points, with award made to the responsible offeror whose proposal represents the best value to the government. Key deadlines include a questions submission deadline of 2:00 P.M. ET on Monday, April 20, 2026, and a proposal submission deadline of 2:00 P.M. ET on Tuesday, May 12, 2026, with proposals remaining valid for 120 days from that deadline. The initial contract period is 12 months, commencing January 1, 2027, with automatic renewal for four additional one-year terms unless either party provides written notice of non-renewal. No site visits or mandatory bidders' conference is required, though a qualified interpreter for the hearing impaired is available upon request with at least 10 days' advance notice.

The RFP does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors are identified in the procurement documents. Vendors must comply with Georgia's Security and Immigration Compliance Act requirements and maintain specified insurance coverage, including a $5,000,000 cyber liability policy and $2,000,000 professional liability coverage. Additionally, vendors must acknowledge Athens-Clarke County's non-discrimination ordinance, and no broker commission is expected. The RFP does not list a specific award value or budget range; however, the scope of services covering medical administration for a population of approximately 2,300 benefit-eligible individuals (employees and retirees) suggests a substantial contract value. All proposals become part of the official contract file and may be subject to public disclosure under Georgia's Open Records Act. Electronic bid submissions are required through the OpenGov Procurement platform at https://procurement.opengov.com/signup.