RFP 26001 Executive Search Services

Charlottesville Redevelopment and Housing Authority is requesting proposals for Executive Search Services to recruit and place an Executive Director, with proposals due October 1, 2026. The scope includes organizational assessment, candidate recruitment and outreach, screening and evaluation, finalist presentation, background and reference verification, selection and negotiation support, and a 90-day post-selection transition period with a replacement guarantee.

Proposers must demonstrate at least five years of extensive experience providing executive-level search services for public-sector organizations; experience with housing authorities or affordable housing organizations is preferred. There is no incumbent. Oral presentations and negotiations are anticipated in October 2026, with contract award expected in November 2026 and an effective date in November 2026. The contract term is one year from the effective date.

Pricing is evaluated on a milestone structure: Project Initiation and Position Profile (20%), Recruitment and Advertising (25%), Candidate Screening and Finalist Presentation (30%), Selection and Negotiation Support (20%), and Completion and Transition Support (5%). All pricing must remain firm for 90 days from proposal submission.

Evaluation allocates points as follows: staff qualifications and experience (20 points), familiarity with scope of services and previous performance (25 points), capability to provide services on time and budget (25 points), efforts to utilize minority, women, and veteran-owned businesses (5 points), Section 3 compliance strategy (5 points), price (20 points), and insurance requirements (yes/no criterion). The Authority reserves the right to negotiate fees, reject any proposal, not award a contract, and terminate any awarded contract at any time upon ten days' written notice. Proposals must be submitted electronically through eVA by 3:00 p.m. Local Prevailing Time on October 1, 2026.