RFP 26-PR02, Merchandise Screen Printing & Sales for City Events

The City of Milton (Fulton County, Georgia) is requesting proposals for on-site merchandise screen printing and sales at its annual Crabapple Fest event under RFP 26-PR02, with proposals due July 16, 2026 at 2:00 PM EST. The contract term runs through September 30, 2027, with options for two automatic annual renewals through September 30, 2029.

The scope requires a full-service vendor to produce and screen-print t-shirts and merchandise on-site, manage inventory, and conduct all retail sales during Crabapple Fest, held the first Saturday in October with expected attendance of 15,000–20,000. T-shirts must be offered in unisex brands including Bella+Canvas, Comfort Colors, Next Level Apparel, Port & Company, or comparable quality. The vendor must provide a minimum of five additional merchandise items such as tumblers, koozies, stickers, magnets, mugs, keychains, and tote bags. The vendor becomes the exclusive provider of official Crabapple Fest merchandise bearing event logos or branding. The City reserves the right to engage the selected vendor for similar production and sales at other City-sponsored events, subject to mutual agreement.

The City provides one event tent with weights, tables, chairs, and electrical service, and recognizes the vendor as an In-Kind Sponsor with logo placement. The vendor bears all production costs, equipment, staffing, and inventory management. Pricing is subject to City approval thirty days prior to the event. The vendor recovers 100% of documented production costs; remaining net profit is split 30% to the City and 70% retained by the vendor. Within thirty days following the event, the vendor submits detailed sales reports and remits the City's share within thirty days of approval.

The vendor must maintain commercial general liability of at least $1 million, commercial automobile liability of $1 million, and workers' compensation as required by Georgia law, with the City named as additional insured. E-Verify compliance and all applicable federal, state, and local law compliance are mandatory. Questions are due July 6, 2026 by 5:00 PM EST, with answers posted by July 8. Award is targeted for August 17, 2026.