RFP 26. 03 - Walk-in Cooler / Freezer Replacement Project at West Brook HS

The Beaumont Independent School District (BISD) is soliciting proposals through RFP 26.03 for a comprehensive Walk-In Cooler / Freezer Replacement Project at Marshall Middle School. The procurement involves replacing the existing two-compartment walk-in cooler and freezer unit in the school's cafeteria, with specific requirements for a new unit measuring 13'-11.75" X 27'-10.5" X 8'-10" featuring separate cooler and freezer compartments. The project requires a full turn-key installation, including removal of the existing unit, electrical modifications, system installation per manufacturer specifications, startup, functional testing, and staff training. A mandatory pre-proposal conference is scheduled for Monday, June 23, 2025, at 11:00 a.m. at the school site, with proposals due on Monday, July 28, 2025, at 2:30 p.m. The evaluation criteria will be weighted as follows: 60 points for price, 10 points for project experience and reputation, 15 points for quality of goods and services, and 10 points for how well the goods and services meet the district's needs. The planned installation is set for the Thanksgiving Break, from November 24-28, 2025, with board contract approval estimated for August 21, 2025.

The procurement utilizes School Nutrition Program federal funds, which triggers specific compliance requirements for vendors, including certifications related to the Byrd Anti-Lobbying Amendment, Davis-Bacon Act, and provisions supporting small, minority, and women-owned businesses. Vendors must submit three copies of their proposal and meet extensive insurance and warranty requirements, with the project specifying a two-year warranty for parts and labor and a four-year warranty on compressors. The solicitation appears to encourage participation from diverse vendors, particularly those from small, minority, and women-owned business categories. While no specific budget range is explicitly stated, the project involves a comprehensive refrigeration system with a 2.0 HP scroll compressor for the cooler and a 6.0 HP scroll compressor for the freezer, designed to operate with R-448a refrigerant. Vendors will need to provide detailed pricing information covering equipment, materials, and labor costs, and demonstrate compliance with federal and state procurement regulations.