RFP 26. 03 - Walk-in Cooler / Freezer Replacement Project at Marshall MS

The Beaumont Independent School District (BISD) is soliciting proposals for RFP 26.03, a Walk-In Cooler / Freezer Replacement Project at Marshall Middle School. The procurement involves a comprehensive replacement of the existing walk-in freezer and cooler with a two-compartment unit manufactured by American Panel Corporation, featuring specific exterior dimensions of 13'-11.75" x 27'-10.5" x 8'-10" high. The project requires a complete refrigeration system by Refrigerated Design Technologies (RDT), including separate cooling systems for the cooler (2.0 HP scroll compressor) and freezer (6.0 HP scroll compressor), with detailed specifications for evaporator coils, condensers, and refrigeration components. The evaluation will utilize a 100-point scoring system, with 60 points allocated to price, 10 points for project experience and reputation, 15 points for quality of goods and services, and 10 points for meeting district needs. Key dates include a pre-proposal conference on June 23, 2025, at 11:00 a.m., questions due by July 7, 2025, proposal responses posted by July 14, 2025, and final proposals due by July 28, 2025, at 2:30 p.m., with anticipated board contract approval in August 2025 and installation scheduled during Thanksgiving Break (November 24-28, 2025).

The procurement is anticipated to be funded through federal School Nutrition Program funds, which introduces specific compliance requirements for vendors, including adherence to federal and state regulations such as domestic preferences and Buy America Act requirements. Vendors must submit three proposal copies accompanied by proof of insurability, a completed Form 1295, and various certification forms covering areas like antitrust, felony convictions, and non-discrimination. The project includes comprehensive warranties, specifically a two-year warranty for parts and labor on the refrigeration package and a four-year warranty on compressors. Installation will be performed by ProKitchen Installations and will encompass disconnecting existing utilities, removing the old walk-in unit, making electrical modifications, delivering and installing the new unit per manufacturer specifications, and providing operator training to BISD staff. While no specific set-aside designations were mentioned, vendors will need to demonstrate technical capability, compliance with federal procurement standards, and the ability to complete the installation during specified timeframes with minimal disruption to school operations.