RFP 26-703 District Wide Cabling Equipment and Services

The DeKalb County School District (DCSD) in Georgia has issued Request for Proposal (RFP) 26-703 seeking qualified vendors to provide comprehensive district-wide cabling equipment and services for over 138 schools and administrative locations. The procurement encompasses the supply, configuration, installation, and maintenance of a structured cabling system and wireless access points, targeting infrastructure that currently supports approximately 3,000 desktop computers, 98,000 student Chromebooks, 11,500 staff laptops, 14,000 IP telephones, 7,900 IP cameras, and 8,100 wireless access points. Vendors must provide Category 6 and 6a cabling, fiber optic cables, and related installation services, with pricing structured on a unit-based model covering cable installation, patch panels, equipment racks, and re-termination. The RFP requires a 20-year minimum manufacturer warranty and compliance with IEEE and ANSI standards. Key proposal submission dates include an optional virtual pre-proposal conference on August 26, 2025, at 2:00 PM, questions due by August 29, 2025, at 12:00 PM, and electronic proposal submissions due by September 11, 2025, at 2:00 PM. Evaluation criteria will assess firm overview, scope of services, experience, references, and cost, with a total possible score of 100 points.

The initial contract duration will be one year, with potential for up to four additional one-year extensions subject to DCSD Board of Education approval. While the RFP does not explicitly specify set-aside designations for disadvantaged enterprises, vendors will be required to provide detailed cost proposals including percentage discounts from manufacturer list prices. The solicitation does not mention incumbent vendors or specific integration requirements beyond the comprehensive cabling infrastructure services. Although a precise budget range is not stated, the extensive technological infrastructure suggests a significant procurement value, covering equipment for over 138 locations with complex networking needs. Vendors must demonstrate technical expertise in structured cabling systems, wireless networking, and the ability to support a large, diverse educational technology environment across multiple sites. The comprehensive nature of the RFP indicates a substantial investment in modernizing and maintaining the district's technological infrastructure, with potential long-term contract value extending through multiple potential contract extensions.