RFP #26-44 Transportation Services for Senior Services Annual Contract for Clayton County, GA

Clayton County, Georgia issued Request for Proposals #26-44 on May 5, 2026 for comprehensive Transportation Services for Senior Services, with proposals due by May 29, 2026 at 3:00 P.M. EST through https://www.bidnetdirect.com/georgia/claytoncounty. The procurement seeks qualified proponents to provide non-emergency medical transportation, fixed-route trips to senior centers, and demand response services for seniors in unincorporated Clayton County, utilizing wheelchair-accessible vehicles capable of transporting up to 30 clients on various days. Services must operate Monday through Friday between 8:00 A.M. and 6:00 P.M. for medical appointments and 8:00 A.M. to 4:30 P.M. for senior center transportation, with extended hours available for special occasions. Proponents must submit detailed pricing on the provided Cost Proposal Form (Attachment B) as a separate Excel spreadsheet covering all direct and indirect costs, including separate rates for ambulatory, wheelchair, bariatric wheelchair, and stretcher transport options, with additional charges for premium services such as early morning, evening, weekend, and holiday transports. Required qualifications include a minimum of three years of experience in transportation services, compliance with all DOT regulations and standards, and passage of vehicle inspections by County-designated personnel within three business days of notification. A non-mandatory pre-proposal conference is scheduled for May 14, 2026 at 2:30 P.M. EST, with written questions due by May 19, 2026 at 3:00 P.M. EST; responsive proponents may be required to participate in oral presentations during the week of June 15-18, 2026. The initial contract term is one year with four automatic one-year renewal options, commencing within ten calendar days after receipt of the Notice to Proceed.

Clayton County has established no Small Local Business Enterprise (SLBE) subcontracting goal for this procurement, though the County encourages the use of small businesses. Proponents must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence with a $2,000,000 aggregate, Commercial Automobile Liability of $1,000,000, and Excess Liability of $2,000,000, plus additional coverage including Workers' Compensation, Crime, Professional Liability, and Cyber Liability insurance as specified in Appendix B, with evidence of compliance required within ten calendar days of contract award. All proponents must comply with the Illegal Immigration Reform and Enforcement Act and E-Verify requirements and submit various certifications and forms including W-9, non-collusion affidavits, and debarment certifications. The RFP documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. No specific award value or budget range is provided in the available procurement materials; however, the detailed cost form structure suggests pricing will be evaluated based on comprehensive service delivery across multiple transportation modalities and service hour configurations.