RFP #26-33, Medical Examiner Services- Annual Contract

Henry County, Georgia is soliciting proposals through Request for Proposal #26-33 for comprehensive Medical Examiner Services under an annual contract. The procurement seeks a qualified vendor to provide forensic pathology services capable of handling approximately 100 to 200 reported deaths annually. The contractor must furnish all necessary materials, labor, tools, equipment, and services, including a medical director licensed to practice medicine in Georgia and certified by the American Board of Pathology in forensic pathology, a minimum of four additional forensic pathologists, two pathologists' assistants with Master of Science degrees, and four forensic autopsy technicians. The contractor must maintain a physical facility compliant with National Association of Medical Examiners standards and provide morgue equipment including X-ray capabilities. Pricing shall be all-inclusive, covering labor, materials, equipment, supplies, malpractice insurance, workers' compensation insurance, commercial liability insurance, and facility costs. Evaluation criteria include qualifications as a forensic pathologist (35 points), experience and availability of key staff (30 points), methodology and technical approach (30 points), cost proposal (5 points), and potential oral presentation interview (up to 15 additional points). Proposals must be submitted electronically through the County's eProcurement Portal or delivered in person to the Henry County Purchasing Department at 140 Henry Parkway, McDonough, Georgia 30253 by 3:00 PM on April 8, 2026, with a clarification request deadline of 3:00 PM on March 25, 2026.

The RFP does not indicate any set-aside designations or restrictions limiting participation to specific organization types or disadvantaged enterprises. No incumbent vendor or current contractor information is specified in the available documentation. The initial contract term is one year from execution with two optional one-year renewal periods, contingent on written renewal notification sixty days prior to expiration. Pricing must remain firm throughout the contract period, with requests for price increases strongly discouraged; any increases require written notice at least sixty days before renewal and are subject to Henry County Board of Commissioners approval. Henry County reserves the right to negotiate fees and scope of services with the highest-ranked proposer and may proceed to the second-ranked proposer if negotiations are unsuccessful. No specific award value or budget range is provided in the procurement documents.