RFP 26-3005-RFP01, Courier Services

DeKalb Public Health (DKPH) in Georgia has issued Request for Proposal (RFP) 26-3005-RFP01 seeking a qualified vendor to provide routine and non-routine laboratory courier services across seven service locations, including five public health laboratories and the Georgia Public Health Laboratory. The primary objectives involve collecting and transporting specimens containing infectious materials and pharmaceutical medications, with laboratory-related pickups occurring Monday through Friday from 8:15 a.m. to 2:00 p.m. and delivery required before 1:00 p.m. EST to the State of Georgia Public Health Laboratory. Vendors must possess a minimum of three consecutive years of experience handling hazardous materials, dry ice, and pharmaceuticals, with required qualifications including DOT registration, criminal background checks, electronic specimen tracking systems, and temperature monitoring capabilities. The pre-bid conference is scheduled for Tuesday, December 2, 2025, at 10:30 a.m. EST via Microsoft Teams, with proposal questions due by December 4, 2025, at 2:00 p.m. EST. Proposal submissions are due by December 11, 2025, at 2:30 p.m. EST via email. The evaluation criteria will allocate 30 points to approach, 20 points to firm qualifications, 20 points to key staff qualifications, and 30 points to cost, with proposals scoring below 70 percent on non-price criteria subject to elimination.

The initial contract period will begin upon execution and includes four potential one-year renewal options contingent on satisfactory performance. The contract operates on a fee-for-service payment model with no upfront payment, and invoices will be paid within 30 days of acceptance. Contractors must provide comprehensive insurance coverage, including $1,000,000 professional liability, $100,000/$300,000 bodily injury, and $100,000 property damage limits. The services are exempt from federal excise tax and Georgia sales and use tax. Pricing must be submitted separately in Exhibit B, with contractors required to itemize costs for both daily/routine and on-demand/non-routine services on a monthly basis with per-request rates. While no specific set-aside designations are mentioned, the RFP emphasizes the need for experienced management with direct courier service expertise. The contract appears designed to be open to qualified vendors who can meet the stringent technical and operational requirements outlined in the solicitation, with a focus on safe, reliable, and efficient laboratory specimen transportation.