RFP-26-27-021-Janitorial Services 527 Bridge Street

The Industrial Development Authority of the City of Danville, Virginia is requesting proposals for janitorial and custodial services at 527 Bridge Street, with proposals due October 27, 2026 at 4:00 PM. A pre-proposal meeting is scheduled for October 5, 2026 at 10:00 AM at the facility or via Microsoft Teams, and questions must be submitted by October 15, 2026 at 5:00 PM.

The scope includes routine Monday-through-Friday restroom cleaning and sanitization; Tuesday and Thursday common-area maintenance with trash removal and vacuuming; daily building entrance maintenance; and quarterly deep-cleaning services comprising high dusting, interior window cleaning, carpet extraction, floor stripping and waxing, and detailed restroom cleaning. The contractor must maintain the facility in a clean, sanitary, safe, and professional condition and comply with Virginia Uniform Building Code standards.

The contract term is one year with options to renew for four additional one-year terms by mutual agreement. Pricing proposals must include monthly and annual costs for janitorial services as well as separate pricing for additional emergency cleaning and periodic deep-cleaning services.

Evaluation criteria are: relevant experience and qualifications (20 points), staffing plan and ability to service the facility (15 points), quality assurance and accountability measures (20 points), references and past performance (10 points), SWaM participation (10 points), and pricing proposal (25 points). The contractor must maintain comprehensive general liability insurance of $1,000,000 per occurrence, workers' compensation insurance, and provide performance bonds. Service logs with supervisory inspection reports must be submitted monthly. All proposals are binding for 90 days from opening. Proposals must be submitted to the Purchasing Department at 427 Patton Street, Room 304, Danville, VA 24541, or electronically via eVA.