RFP 26-262326/AB - athletic trainers

The School Board of the City of Hampton, Virginia has issued RFP 26-262326/AB for qualified athletic trainer services to support Hampton City Schools' athletic programs across four high schools and eight middle schools. The procurement seeks contractors to provide Commonwealth of Virginia Licensed and Certified Athletic Trainer Services, requiring personnel with bachelor's or graduate-level education, successful completion of the National Athletic Trainers' Association Board of Certification (NATABOC) exam, and Virginia Board of Medicine certification. The scope of work includes providing certified athletic trainer coverage for all varsity, junior varsity, and middle school athletic games and practices, with trainers reporting at 2 p.m. for high schools and 3 p.m. for middle schools Monday through Friday and selected Saturdays, performing pre-practice taping and injury evaluations, administering rehabilitation and emergency care services, maintaining medical records, ensuring compliance with Return to Play Protocols and concussion management procedures, and overseeing the Virginia High School League Wrestling Weight Control Program. The contract requires five full-time athletic trainers (one dedicated to each high school, one to cover middle school games at a single venue, and one available to assist with off-site high school events) along with a designated team physician or physician group and an on-call sports medicine physician during football season. Evaluation will be based on the following 100-point scale: Experience (25 points), Capabilities and Skills (25 points), Services to be Provided (25 points), Costs (10 points), Exceptions (10 points), and Minority/Women Owned Programs (5 points). The proposal submission deadline is April 28, 2026, at 11:00 a.m. EST, with anticipated contract award no later than June 1, 2026, and services commencing before the end of June 2026 to ensure availability for football conditioning beginning the week after July 4, 2026. Proposals must be submitted in a single sealed copy to the Hampton Procurement Office at 1 Franklin Street Suite 345, Hampton, Virginia 23669, or electronically via DemandStar, following a specific tab structure as outlined in the addendum.

For contracts valued at $100,000 and above, subcontracting goals of 3.68 percent for minority-owned businesses and 3.30 percent for non-minority woman-owned businesses apply, with all minority and woman-owned businesses requiring Virginia Department of Small Business and Supplier Diversity (SBSD) certification. Contractors must provide Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability coverage of $1,000,000 with $2,000,000 aggregate, Workers' Compensation per Virginia statute, Business/Commercial Automobile Liability of $1,000,000, and medical malpractice insurance, along with background checks on all athletic trainers with student contact and proof of Virginia business registration. The RFP documents do not identify any incumbent contractor or current service provider, indicating this may be a new procurement or a transition from a previous arrangement. The contract term is one year with two optional one-year renewal periods available upon mutual agreement at the same prices, terms, and conditions, with pricing to be subject to negotiations following proposal evaluation and the successful contractor's pricing to be firm fixed-price throughout the contract term and extensions. No specific budget range or award value is disclosed in the procurement documentation; however, bidders must provide their own pricing for services without a city-provided cost template.