RFP 26-2127 - International & Education Abroad Insurance Services

The University of Mary Washington is requesting proposals for international and education abroad insurance services covering inbound F-1 and J-1 visa students and outbound education abroad participants, faculty, and staff, with proposals due July 20, 2026 at 2:00 p.m. EST via eVA. A Small Business Subcontracting Plan with a minimum 42% SWaM spend goal is required for all proposals.

The scope includes comprehensive insurance services for both inbound and outbound populations. Proposals must address A.M. Best insurance carrier ratings, J-1 visa compliance with federal minimum coverage levels ($100,000 per accident/illness, $25,000 repatriation, $50,000 emergency medical evacuation), zero-deductible plans where possible, 24/7 emergency support, online enrollment systems, and monthly reporting on enrollment and claims activity. Pricing proposals must detail all costs by coverage type, enrollment category, pricing methodology, administrative fees, and any volume discounts.

Historical annual premiums range from approximately $49,000 to $123,000 with claim payments averaging 33–39% loss ratios. The contract term is November 24, 2026 through November 23, 2027, with nine one-year renewal options available. The incumbent provider is Council on International Educational Exchange, Inc. (CIEE, Inc.), available through VASCUPP.

UMW reserves the right to make multiple awards and issue separate awards for inbound and outbound services. The procurement is structured as a cooperative agreement available to other public bodies, educational institutions, and governmental entities authorized by the contractor. Evaluation criteria allocate 40 points to offeror capability and experience, 25 points to proposal quality, 15 points to service delivery and support, 15 points to pricing, and 5 points to small business subcontracting plans. No pre-proposal conference is required.