RFP #26-18, Remodel of Current Courts at Warren Holder Park

Henry County, Georgia is issuing Request for Proposal #26-18 through its Purchasing Department for the remodel of existing courts at Warren Holder Park located at 301 Club Drive in Locust Grove, McDonough, Georgia. The project scope requires contractors to furnish all materials, labor, tools, equipment, and services necessary to convert the existing court space into one tennis court and two pickleball courts. Specific deliverables include removal of existing fencing, milling and grading asphalt surfaces, installation of new GAB gravel base and asphalt mat, construction of new 10-foot high galvanized wire fencing, installation of net post foundations meeting American Sports Builders Association (ASBA) specifications, and application of multiple coats of acrylic playing surface. Contractors must be ASBA members and utilize materials meeting or exceeding ASBA guidelines, provide five Georgia references for similar projects, and maintain a three-year warranty on all work with an extended five-year warranty on crack repairs. The evaluation criteria allocates points as follows: qualifications (30 points), relevant experience and references (30 points), understanding and approach to the project (30 points), and cost proposal (10 points), with possible additional points (up to 15) awarded for oral presentations. Proposals must be submitted by February 4, 2026, at 3:00 PM either to the Henry County Purchasing Department at 140 Henry Parkway, McDonough, Georgia 30253, or electronically through the county's eProcurement Portal; the deadline for submitting clarifications and questions is January 21, 2026, at 3:00 PM, with the first addendum deadline set for January 28, 2026, at 3:00 PM.

Contractors must meet specific insurance and bonding requirements, including workers' compensation at Georgia statutory limits, commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, umbrella liability of $2,000,000, a bid bond of at least 5 percent of the total contract amount, and 100 percent performance and payment bonds. Local vendor preference applies to bids within 5 percent of the low bid submitted by out-of-county vendors, provided the local vendor holds an occupational tax certificate and maintains compliance with the Georgia Security and Immigration Act. Contractors are required to procure all necessary permits prior to commencing work. The RFP does not specify a total project budget or funding source, nor does it identify any incumbent vendors or existing contractors. The county will make a recommendation to the Board of Commissioners within 60 days of proposal opening, unless extended by written agreement with the successful bidder. Henry County reserves the right to reject any and all bids and to waive any technicalities in the procurement process.