RFP 26-169-PSC EWEB Strategic Plan Consulting Support

Eugene Water & Electric Board (EWEB), a publicly owned municipal utility serving approximately 200,000 people in the Eugene, Oregon area, is requesting proposals for consulting services to develop a comprehensive strategic plan for 2027 adoption guiding organizational operations through 2033, with proposals due October 13, 2026 at 2:00 PM PT and interviews scheduled for October 14–23.

Proposers must demonstrate a minimum of five years of continuous strategic planning consulting experience, experience in strategic foresight consulting (through combined team expertise), and prior work with at least one power or drinking water utility organization. Minimum qualifications are evaluated on a pass/fail basis and include verification that the proposer has not had contracts terminated for default, breach, or stop work orders within the past five years, along with submission of three client references for similar projects completed in the past five years.

The scope encompasses seven primary tasks: evaluating existing data and conducting strategic foresight research; engaging key audiences including workforce, Board of Commissioners, customers, and community partners; confirming or refreshing the organization's Mission, Vision, and Values; selecting priority strategies and multi-year themes informed by future scenarios; writing and adopting the strategic plan; developing multi-year theme roadmaps; and establishing 2028 annual goals and deliverables. All work must be completed within the 2027 calendar year to enable Board approval of 2028 annual goals in December 2027.

The consulting contract budget is not to exceed $300,000 for work completed in 2027. The contract will begin approximately December 1, 2026, and extend through the end of 2027, with potential extension options available for up to five years total to support plan implementation or refreshes. Board approval is anticipated on December 1, 2026, with contract award targeted for December 2026.

Proposals are evaluated using a multi-tier process with written proposals assessed on company and key staff experience (35 points), understanding of project and approach (40 points), and pricing proposal (25 points), totaling 100 points in Tier One. Tier Two may involve interviews with up to three highest-ranked firms, adding up to 150 points for a potential total score of 250 points. Electronic proposal submission is required through the OregonBuys website.