RFP 26-15 Exterior and Interior Bus and Fleet Vehicle Washing Services

The City of Beaumont, California is requesting proposals for regularly scheduled exterior and interior bus and fleet vehicle washing services under RFP 26-15, with proposals due September 29, 2026 at 11:00 AM via PlanetBids.

The scope covers weekly exterior and interior cleaning for approximately 21 Class I transit buses and bi-weekly cleaning for approximately 75 Class II support vehicles, plus annual detailing for all vehicles. All services are performed on-site at various City of Beaumont facilities. The contractor must deliver exterior surfaces free of visible dirt, grime, graffiti, and water spots, and interior surfaces to "Like New" standard; non-conforming work must be re-cleaned at no additional cost to the City. Subcontracting is prohibited without prior written City approval. Pricing must be all-inclusive of labor, equipment, materials, supplies, travel, and all other costs, with detailed unit pricing by vehicle class and service type required as a separate electronic attachment.

The initial contract term is one year, renewable for up to three additional one-year extensions under the same terms and conditions unless otherwise agreed in writing. The City will evaluate proposals on understanding of scope (25 points), related experience and demonstrated skills (25 points), references (20 points), and cost and cost effectiveness (30 points), totaling 100 points. An optional pre-bid meeting is scheduled for September 8, 2026 at 10:30 AM. Questions are due September 15, 2026 at 11:00 AM. Virtual interviews are anticipated for October 19, 2026, with an award date of November 3, 2026. The contractor must maintain general liability insurance of at least $2 million per occurrence, worker's compensation insurance, and business auto coverage of $1 million per accident, naming the City of Beaumont as an additional insured.