RFP #26-12 timber harvesting services

This is a sealed Request for Proposal (RFP) issued by the Butts County Board of Commissioners for timber harvesting and removal services on approximately 17 acres of mixed hardwood and pine timber located on Recreation Boulevard in Jackson, Georgia. The procurement seeks qualified timber buyers and logging contractors to harvest and remove all merchantable timber, providing all necessary labor, equipment, supervision, and transportation in compliance with applicable federal, state, and local regulations and Georgia Forestry Commission Best Management Practices (BMPs). Key deliverables include implementation of BMPs, protection of adjacent properties and infrastructure, repair of any damage caused by logging operations, and compliance with OSHA standards and the Georgia Security and Immigration Compliance Act, including E-Verify registration. Harvesting operations must commence within 30 calendar days of contract execution and be completed within 45 calendar days of commencement. Required qualifications include proof of General Liability Insurance ($1,000,000 combined single limit per occurrence), Automobile Liability Insurance ($1,000,000 combined single limit per occurrence), and Worker's Compensation and Employer's Liability Insurance ($1,000,000 per employee). Evaluation criteria include the purchase price offered, contractor experience and references, proposed timeline, BMP compliance, and financial and operational capability. A non-mandatory site visit is scheduled for February 19, 2026, at 9:30 a.m., the deadline for submitting questions is February 20, 2026, at 2:00 p.m., and sealed proposals must be received by February 27, 2026, at 3:00 p.m., with public opening and reading at the same time and location.

The County encourages participation from small, local, disadvantaged business enterprises, veteran-owned businesses, and female-owned business enterprises, though no specific set-asides are designated. Bidders must submit a lump sum purchase price offer with preferred payment terms prior to harvest, and the successful contractor must provide Performance and Payment Bonds, each in the amount of 100 percent of the total contract amount. Proposal submissions must include one original document marked as such, two bound copies identical to the original, and one digital copy in PDF format on a USB flash drive, along with detailed harvesting methodology, proposed timeline, business license and contact information, and three references for similar projects. The County is exempt from federal excise tax and Georgia sales tax, and reserves the right to reject any or all bids, waive technicalities, and negotiate terms with the lowest responsive, responsible bidder at its discretion. No incumbent vendor information or specific budget range is provided; the contract value will be determined by the lump sum purchase price offered by the successful bidder for the timber and associated harvesting services.