RFP #26-07 culvert pipe supply contract

Butts County, Georgia is seeking sealed proposals through RFP #26-07 to supply culvert pipes and bands in eight standardized sizes (12-inch through 72-inch) for the Butts County Public Works Department. Vendors must specify materials including galvanized steel, aluminized steel, HDPE, or reinforced concrete with corresponding joining bands, and provide pricing per linear foot for each size and material type, along with delivery lead times and minimum order requirements. The procurement will award an initial 12-month contract with options to renew for up to three additional 12-month periods based on mutual agreement and satisfactory performance, with orders placed on an as-needed basis and all pricing including delivery to Butts County Public Works Yard or designated job sites within the county. Evaluation will be weighted as follows: price (30 percent), product availability and delivery time (30 percent), vendor experience and references (20 percent), and responsiveness to RFP requirements (20 percent). Questions must be submitted by October 22, 2025, at 2:00 p.m. to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org, with sealed proposals due November 6, 2025, at 2:00 p.m. at the Butts County Administration Office, Purchasing Department, Suite 4, 625 West Third Street, Jackson, Georgia 30233, where bids will be publicly opened and read. Vendors must submit one original, two bound copies, and one digital PDF copy on a USB flash drive, along with completed W-9 forms, proof of insurance, three current references from government or commercial clients, and acknowledgment of all addenda.

The RFP encourages participation from small, local, disadvantaged business enterprises, veteran-owned businesses, and female-owned business enterprises, though no set-aside restrictions are indicated for these categories. Contractors must obtain performance and payment bonds equal to 100 percent of the total contract amount and maintain general liability insurance of $1,000,000 combined single limit, automobile liability insurance of $1,000,000 combined single limit, and worker's compensation and employer's liability insurance with bodily injury limits of $1,000,000. Butts County is exempt from Federal Excise Tax and Georgia Sales Tax on goods purchased directly, with exemption certificates provided upon request, and payment terms are established at Net 30 days from invoice date. No incumbent vendors or budget range is specified in the available documentation. The county reserves the right to reject any or all bids, waive technicalities, and make multiple awards to responsive, responsible bidders.