RFP #26-0609 Pest Control Services

Clarke County, Virginia, in conjunction with Clarke County Public Schools and Clarke County Sanitary Authority, seeks qualified pest control service contractors through RFP #26-0609 to provide comprehensive pest management services across approximately 505,000 combined square feet of facilities. The procurement encompasses inspections, identification, monitoring, and treatment for rodents, insects, and related pests across 16 county, school, and sanitary authority facilities, with services including free termite inspections, structural assessments, and bioremediation services for grease traps at select school locations. Service frequency requirements vary by facility type, with quarterly service for government properties, monthly service for school facilities, and monthly/quarterly service for sanitary authority plants. Proposals must be submitted in sealed format with line-item pricing for each facility and service frequency, inclusive of all labor, materials, equipment, fuel, insurance, and administrative costs, and vendors must provide separate hourly labor rates for regular and outside-hours work. Required qualifications include current pesticide business licenses, all required state and local certifications, and a Certificate of Insurance naming Clarke County as certificate holder and additional insured. The deadline for proposal submission is 3:00 p.m. local time on June 9, 2026, with questions due by May 28, 2026, and contract award anticipated within 1-2 weeks of the submission deadline. The initial contract term runs from July 1, 2026, through June 30, 2027, with the county retaining the option to renew for four additional one-year terms by mutual agreement.

No specific set-aside designations or restrictions limiting organizational types are detailed in the procurement documentation. The RFP does not identify incumbent vendors, current contractors, or existing infrastructure requiring integration. Workers' compensation insurance is mandatory for employers of three or more employees, and all vendors must comply with federal and state environmental laws including FIFRA, EPA regulations, and OSHA standards. Vendors are classified as independent contractors responsible for all permitting, licensing, and regulatory compliance costs. The county reserves the right to reject any or all proposals, award to other than the lowest bidder when in the county's best interest, and separately procure services for specific projects. No budget range or award value has been publicly specified in the available documentation.