RFP #26-04, Turf Chemical Treatment Program - Annual Contract

The Henry County Board of Commissioners in Georgia is issuing a Request for Proposal (RFP #26-04) for a comprehensive annual Turf Chemical Treatment Program to service approximately twenty government facilities, including recreation centers, libraries, senior centers, government offices, and courthouses. The contractor must provide all labor, materials, equipment, and services required to deliver six targeted chemical treatments annually, focusing on seasonal weed control and turf health through applications of pre- and post-emergent herbicides, broadleaf controls, and liquid fertilizers with micronutrients scheduled from late winter through late fall. The contractor must employ Georgia Department of Agriculture-licensed commercial pesticide applicators with calibrated spray equipment and maintain responsible chemical disposal practices. Key performance requirements include maintaining weed-free turf across all locations, maintaining detailed application logs, providing 24-hour advance notification to facility managers, and responding to weed outbreaks within five business days. Proposals will be evaluated on a 100-point scale comprising qualifications and relevant experience (35 points), experience and availability of key staff (20 points), methodology and technical approach (35 points), and cost proposal (10 points), with possible additional points for oral presentations. The deadline for submission of clarification questions is 3:00 PM on September 19, 2025, the first addendum deadline is 3:00 PM on September 26, 2025, and sealed proposals are due by 3:00 PM on October 3, 2025, with submission available by mail, carrier, in person, or electronically through the County's eProcurement Portal. The County will make its recommendation to the Board of Commissioners within 60 days of proposal opening.

Respondents must maintain comprehensive insurance coverage including workers' compensation at Georgia statutory limits, commercial general liability of $1,000,000 per occurrence with a $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and professional liability of $1,000,000. Henry County has established a local vendor privilege that provides preference to qualifying local vendors whose bids fall within 5 percent of the lowest out-of-county bid. All proposals must be accompanied by standard certifications, affidavits, and compliance forms, including proof of E-Verify registration and Georgia Security and Immigration Compliance Act attestation. Cost proposals will be scored with five points awarded to the low conforming proposal, three points for proposals within 5 percent of the lowest bid, two points for proposals within 7 percent of the lowest bid, and one point for all others. No specific budget range or incumbent vendor information is disclosed in the RFP documentation, and no mandatory pre-proposal conference or site visit is scheduled, though the contract will be awarded on an annual basis with the potential for locations to be added or removed as required, pending price agreement for additions.