RFP 26-020 Theatrical Audio and Lighting

Floyd County Schools, a Georgia public school district located in Rome, is issuing RFP 26-020 for theatrical audio and lighting renovation services across four high schools: Armuchee High School, Coosa High School, Model High School, and Pepperell High School. The procurement seeks a vendor to install matching theatrical audio and lighting control systems at all four locations, including audio prediction software analysis, time-alignment, equalization, wireless microphone system optimization, and professional-quality lighting instrumentation with proper rigging and safety compliance. The project deliverables include installation of the complete systems and four training sessions each for audio production and theatrical lighting programming at basic and novice levels. A mandatory pre-bid meeting was held on March 3, 2026, at 10:30 a.m. at the Floyd County Board of Education office, and only vendors who attended this meeting are eligible to submit proposals. Proposals are due by March 27, 2026, at 10:00 a.m., with work scheduled for completion during the summer break between May 23, 2026, and August 3, 2026. Evaluation criteria include references (150 points), total cost (100 points), completeness of proposal (40 points), and locality/vendor proximity (10 points). Required qualifications include three references with performance evaluation surveys, proof of drug-free workplace certification, liability insurance with specific coverage limits, W-9 tax forms, E-Verify compliance documentation, and execution of non-collusion affidavits. All rigging hardware must be certified and traceable with a minimum 10x working load limit rating, and equipment substitutions require full performance specifications and warranty documentation.

This procurement contains no noted set-aside designations for disadvantaged enterprises or restrictions on organizational type, though the district reserves the right to award contracts to multiple vendors or reject any or all proposals. No incumbent vendors or existing technology integration requirements are identified in the available documentation. The contract type is fixed-price, with pricing to be presented as an itemized quote with all costs included, and sales tax should not be included in initial proposals. The district has not established an official construction budget for this project as of the March 13, 2026 addendum; therefore, no budget range or award value has been disclosed. Any price increases in subsequent years must be fully documented and submitted no later than 30 days prior to the renewal date. Interested vendors should contact Purchasing Agent Dennison Hicks at 706.234.1031, bids@floydboe.net, or via fax at 706.236.1824 for additional information, with proposals to be submitted to the Floyd County Schools Director of Internal Audits and Compliance office at 600 Riverside Parkway NE, Rome, GA 30161.