RFP 25-VSW-KTB-020 Wastewater Collection System Improvements Design

The State of Alaska, Department of Environmental Conservation's Village Safe Water Program is issuing a Request for Proposals (RFP 25-VSW-KTB-020) for comprehensive wastewater collection system improvements design services specifically targeting Thorne Bay, Alaska. The procurement seeks a professional design contractor to address significant infrastructure challenges, including reconstruction of approximately 40 manholes with structural deficiencies, rehabilitation and sealing of roughly 70 additional manholes, and major rehabilitation of four lift stations (LS-1, LS-2, LS-3, and LS-4). The project's key objectives include mitigating inflow and infiltration issues and implementing critical structural repairs based on recommendations from a June 2023 Technical Memorandum. Proposals are due by March 12, 2025, at 2:00 PM Alaska Standard Time, with an anticipated contract period spanning from July 1, 2025, through June 30, 2027. The procurement will be executed in two distinct phases: Phase I as a Fixed Price design and specification development stage, and Phase II as a Time and Expenses bidding and contracting assistance phase. Proposing firms must demonstrate professional qualifications, provide professional liability insurance, and be prepared to collaborate closely with local municipal authorities.

The contract incorporates a five-point preference for qualified minority firms and women's business enterprises, indicating a commitment to diversity in procurement. Federal funding for the project will be provided through USDA-RD, which may introduce additional compliance requirements for potential contractors. Site visits can be arranged through the City Administrator or City Clerk, though these visits are not intended for project-specific questions, which must be directed exclusively to the procurement officer, Evan Patterson. While no incumbent vendors are specifically mentioned, the project targets existing wastewater infrastructure that requires significant mechanical, control, and electrical systems upgrades. The estimated contract value ranges between $500,000 to $1,000,000, suggesting a substantial investment in municipal infrastructure improvements. Interested firms must carefully review the RFP documentation and register with the procurement officer via email to evan.patterson@alaska.gov to ensure receipt of subsequent amendments, with a clear warning that failure to register may result in proposal rejection.