RFP 25-608 K-12 Routing and Planning with GPS Integration System

DeKalb County School District (DCSD) is seeking proposals for RFP 25-608, a comprehensive K-12 Routing and Planning with GPS Integration System to support its transportation operations across 267 square miles, serving 140 schools and approximately 45,000 students daily. The procurement requires a sophisticated technology solution encompassing fleet metric systems, routing and planning, parent and student notification, student ridership tracking, and time and attendance management. Vendor qualifications include a minimum of 25,000 GPS units installed in U.S. K-12 markets, at least 100 K-12 customers, 10+ years in business, and 5 U.S. K-12 fleets with 1,000 GPS units. The system must integrate with DCSD's existing Munis Financial System and Infinite Campus Student Information System, providing real-time parent notifications and advanced features like electronic pre-trip inspections, onboard tablets, and RFID tracking. The RFP was released on April 3, 2025, with proposals due by May 1, 2025, at 2:00 PM EST, and will be evaluated across multiple criteria including vendor overview, scope of services, relevant experience, professional references, and cost, with a total possible evaluation score of 100 points.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The proposed contract will have an initial one-year term with four optional one-year renewal terms, potentially beginning around August 2025. While specific pricing details will be submitted by vendors using Attachment A - Cost Proposal Form, the district emphasizes that the lowest-cost proposal may not be selected. The system must support integration with current technological infrastructure, specifically the Munis Financial System and Infinite Campus Student Information System. Although precise budget ranges are not detailed in the available documentation, the comprehensive nature of the system and the district's extensive transportation needs suggest a significant investment in the selected vendor's solution. The procurement appears open to qualified technology vendors with substantial experience in K-12 transportation management systems and GPS integration.