RFP 25-0415 Two (2) Used Backhoes Tractors

Upton County, Texas, through Laredo College, is seeking proposals for a procurement of two used backhoes via Request for Proposals (RFP) Number 25-0415. The specific equipment requirements include two used Case 580M Backhoes: one from 2006 (model GM109000) and one from 2007 (model GM108963), both in used condition. Proposals must be submitted by Wednesday, May 21, 2025, at 10:00 a.m., with bid openings scheduled for 10:15 a.m. in the Purchasing Office Conference Room. The procurement allows for "substantially equal" alternative products, requiring vendors to provide detailed specifications for any proposed alternatives. Evaluation criteria are comprehensive, encompassing factors such as purchase price, vendor reputation, product quality, alignment with district needs, past vendor relationships, impact on historically underutilized businesses, total long-term costs, and consideration of vendors with principal business locations in Texas or those employing at least 500 persons in the state. The college intends to award the contract within sixty calendar days of the RFP opening, utilizing an "all or none" approach that prevents multiple vendor awards.

The RFP includes several mandatory submission requirements for vendors, including a Vendor Certification, Felony Conviction Affidavit, Conflict of Interest Questionnaire, and an Executive Order GA-48 Compliance Certificate. While specific set-aside designations are not explicitly detailed, the evaluation criteria suggest a preference for Texas-based businesses and those employing a significant number of state residents. The procurement allows for potential consideration of historically underutilized businesses, indicating some emphasis on diverse vendor participation. The college reserves the right to reject any or all proposals and maintains final determination authority regarding proposal compliance. Although specific budget ranges are not provided in the document, the procurement is for two used backhoes, suggesting a modest investment in municipal equipment. The "all or none" award approach indicates the college seeks a single vendor solution that can comprehensively meet their equipment requirements.