RFP 25-028 on-site health clinic

The City of New Braunfels is seeking a qualified healthcare provider to establish and operate an on-site health clinic for city employees through RFP 25-028, with proposals due by 3:00 PM Central Time on May 15, 2025. The procurement aims to enhance team member health and wellness, reduce healthcare costs, and improve productivity by offering convenient access to comprehensive medical services. The proposed clinic will provide primary care, preventive care, occupational health services, and health education programs, including diagnosis and treatment of acute and chronic conditions, annual physical exams, immunizations, health risk assessments, chronic disease management, pre-employment physicals, and wellness coaching. The contract term will run from the final signature date through September 30, 2028, with options to renew for two additional one-year terms, and the clinic is expected to be fully operational by October 1, 2025. Proposal evaluation will be based on a 100-point scoring system: qualifications (30 points), quality of proposed services (30 points), cost (35 points), and responsiveness (5 points). Submissions can be made electronically via BidNet Direct or by hard copy to the City Secretary's Office.

The RFP indicates that subcontracting services will not be acceptable, and the procurement is open to healthcare providers capable of meeting the comprehensive service requirements. The city estimates approximately 625 employees will be served by the clinic, with pricing structured on a per-member-per-month basis. As a tax-free entity, the City of New Braunfels reserves the right to reject any and all proposals or accept those deemed most advantageous. While specific set-aside designations are not explicitly mentioned, potential vendors should be prepared to demonstrate robust healthcare delivery capabilities, including comprehensive medical staffing, technology infrastructure, and the ability to integrate with existing city employee health management systems. The RFP suggests a significant investment in employee healthcare, though specific budget ranges or total contract values are not directly stated in the provided documentation. Interested healthcare providers should carefully review the detailed requirements in the RFP and be prepared to provide a comprehensive, cost-effective solution for an on-site municipal health clinic.