RFP# 2417SM produce

Katy Independent School District (Katy ISD) is seeking a comprehensive produce procurement vendor for its Food and Nutrition program through RFP #2417SM PRODUCE. The solicitation covers produce and processed items for 80 district kitchen locations, with vendors required to provide a web-based online ordering system, implement twice-weekly deliveries, and adhere to HACCP food safety guidelines. The contract will span four years, beginning May 22, 2025, through May 22, 2026, with potential annual renewals for up to three additional years. Evaluation of proposals will occur using a 100-point scoring system that considers purchase price (30 points), vendor reputation (10 points), product quality (20 points), and alignment with district needs (15 points). Proposals are due on May 1, 2025, at 2:00 PM CST, with a geographic preference given to local, regional, and Texas-grown produce. The district will also participate in the DoD Fresh program with an estimated allocation of $800,000 and anticipates opening two new elementary schools in fall 2025.

The RFP will be awarded on an "all or none" basis to a single vendor capable of supplying both produce and processed items baskets. While no specific set-aside designations are mentioned, the solicitation suggests a preference for local and regional vendors. The estimated annual expenditure for this contract is $2,870,000, with pricing to remain firm for the first contract term for twelve produce items and thirty-four processed items. Additional items will be purchased under a weekly price quote structure. Vendors must register through the Bonfire electronic bidding platform, accessible via the Katy ISD procurement website, before submitting proposals. The contract opportunity appears open to qualified vendors who can meet the district's comprehensive produce procurement requirements, with an emphasis on product quality, reliable delivery, and competitive pricing.